Join the ITA

The ITA Executive Office Department is looking for one part-time 60%-80%, present 5 days a week:

Receptionist & Office Assistant

Job description
The Receptionist & Office Assistant will be responsible to provide administrative support to the ITA Executive Office department in its daily operations, with a focus on handling the reception and assisting the ITA Senior Office Coordinator.

Key responsibilities
• Manage the reception, the switchboard and welcome the ITA guests
• Schedule and organize meetings, appointments, and events (taking minutes)
• Develop and implement office handbooks
• Be the point of contact for the ITA departments and staff requests
• Manage the office stock (equipment, food, beverage)
• Assume facility management, maintenance, mailing, shipping, equipment, errands
• Manage travel requests and other ad-hoc projects
• Replace the Senior Office Coordinator in case of absence.

Skills and experience required
• Commercial CFC or equivalent
• Fluent in both French and English is a must, other languages are an asset
• Previous experience in a similar role
• Strong organizational and administrative skills with attention to detail, ability to set and manage priorities
• Polyvalent person who works well independently
• Strong customer service and quality-oriented
• Ability to communicate effectively at all levels, combined with a strong sense of service
• Flexibility in time schedule is required
• Curiosity and creativity are a plus

Start date: as soon as possible
Application deadline: 10 July 2022

Please e-mail your CV and covering letter to recruitment@ita.sport and indicate in the email subject title “Name First name / Receptionist & Office Assistant”.

This job description highlights the areas of activity of the employee, it does not intend to be exclusive or exhaustive and may be amended over time depending on the changing needs of the organization.

The ITA is now looking for a committed and passionate full-time (40 hours per week)

HR Coordinator

Job description
Under the supervision of the HR manager, the HR Coordinator collaborate in all HR operations. He or she is involved, among other things, for recruitment, onboarding and offboarding processes, payroll preparation, and personal database management.

Key responsibilities
• Recruitment operations (including the processing of work permit applications)
• Onboarding, training, employee relations and benefits
• Processing of salaries and communication with external third parties
• Point person for staff requests such as welcome and integration, relocation, insurances
• Ensure support in day-to-day issues
• Develop & implement HR and Office handbooks (operations manual or guidelines)
• Replace the HR manager in case of absence
• Take part to other projects as required by the ITA

Skills and experience required
• Academic degree or equivalent, preferably with HR management specialisation
• Experience in a similar administrative role with knowledge in HR management (2 – 5 years), knowledge of Swiss work law and administrative HR processes
• Excellent French and English written and oral communication skills, other language is an asset
• Strong organisational and administrative skills with attention to detail, ability to set and manage priorities, customer service and quality oriented
• Ability to communicate effectively at all levels, combined with a strong sense of discretion and confidentiality and handling of sensitive and confidential data
• IT literate (MS Office, HR management software is an asset)

Location: Lausanne.
Application deadline: 10 July 2022.

Please e-mail your CV and cover letter to recruitment@ita.sport and indicate in the email subject title “Name First Name / HR Coordinator”.

This job description highlights the areas of activity of the employee, it does not intend to be exclusive or exhaustive and may be amended over time depending on the changing needs of the organisation.